The All-In-One Practice Management Tool

Helping You to Help Others

Whether you’re an experienced acupuncturist, a rising star in the yoga community or independent healthcare professional starting out on your own, Welloca helps you spend less time on business admin and more time with your clients.

  • No CC required

  • GDPR Compliant

  • 10 minute set-up

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It’s All About the People

Here’s the bottom line: We care less about our bottom line than we do about ensuring those in need receive quality healthcare and wellness services. That’s why our practice management solution is affordably priced and unhindered by endless add-ons and upgrades.

Designed by healthcare professionals for healthcare professionals, Welloca is your user-friendly, GDPR-compliant digital partner - packed with a range of tools designed to simplify and streamline day-to-day administration. Welloca is the healthcare management platform that puts people before profits!

Premium Healthcare Management Solutions at Sensible Prices

The thought of having to cut back on staff or essential equipment and supplies to fund your healthcare business’s back-office systems makes us mad. That’s why we created a multifunctional management tool for healthcare and wellness practices that gets the job done for a reasonable price.

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Get Organised

Welloca includes everything you need to run a successful healthcare practice. Manage your calendar, appointments, records, messages and more from a central interface — in your practice or on the go.

  • Searchable client records

  • Desktop and mobile apps

  • A complete data management solution

  • Master the basics in minutes

Check out the features

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Get Scheduling

Create a more productive practice that gives more of your clients more of your time. Welloca allows you to produce and manage customised calendars that communicate your availability to your clients in real time. They can book appointments at any time, and you can avoid scheduling problems for good.

  • Online scheduling

  • Customisable calendars - updated in real-time

  • Syncs across time zones

  • User-friendly interface that takes minutes to master

Get Connected

Share reminders, messages and important announcements with your clients — and improve your service levels overnight. Create an authentic community that nurtures trust, engagement and improved healthcare outcomes.

  • Automated appointment reminders and follow-ups

  • A secure client portal that’s easy for your clients to use

  • Self-service forms

  • Simplified email marketing tools

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Get Growing

Big Tech’s thirst for personal data and profits is making the health and wellness sector ill, and Welloca is the antidote. Our platform uses small data to let you know more about your clients — and what they want from you. Straightforward analytics and insights are delivered directly to your dashboard. And GDPR compliance is automated, so you can spend more time with your clients.

  • Analytics reports via a user-friendly dashboard

  • Actionable insights that help you improve your services

  • Flexible payment processing integrations

  • Automated GDPR-required file deletions

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Why Welloca?

We understand the importance of an efficient, cost-effective healthcare administration process. How? Because we’ve walked the walk.

We’ve seen the impact a well-organised healthcare or wellness practice can have on clients. But we’ve also seen how ridiculously inflated monthly and annual subscriptions can be — and how they divert precious resources away from people in need.

In our opinion, the care people receive should always be where the money is.

Our practice management software delivers premium functionality designed to save our clients money, streamline their operations and improve the quality of care they deliver.

With Welloca running the show, you can look forward to some impressive benefits without the seriously big hole in your practice finances.

Watch the 8 minute demo


Say goodbye to hours wasted on overly complex administration tools. Welloca is built for ease of use — and you can master the basics in just a few minutes.

Empathetic Support

Yes, we’re techies with an appreciation of what’s really important in life, but we’re also healthcare professionals. When you need support, we’ll provide it in spade loads.


Ditch all your other apps, add-ons and plug-ins, and let Welloca take the strain — it costs less than one missed appointment per month!

Fully Scalable

Don’t spend a fortune on expensive custom solutions every time your practice expands. Welloca is a cost-effective solution that will grow with your organisation.

Automated Compliance

Comply with all your data protection obligations without the hard work, hassle or worry. Welloca is GDPR-compliant, SOC 2-certified and equipped with automated solutions to deal with data security.

The Welloca Way

Spend less on software and more on people

At Welloca, we’re sick and tired of expensive, out-of-the-box practice management software that costs more than an annual salary to keep going.

A while back, we were looking for a comprehensive, fully customisable healthcare administration platform that didn’t cost the Earth — and didn’t require endless add-ons. When we realised there simply wasn’t one, we created Welloca.

Don’t get us wrong; we’re not a charity. But we’re not corporate, Big Tech lackeys obsessed with endless growth, either.

We decided to make our healthcare management platform affordable because we passionately believe that positive outcomes for our practitioners and patients are far more important than ever-growing shareholder dividends.

When practitioners, clients and service providers work together to achieve something meaningful, everyone benefits. That’s why we’re creating a global well-being community that prioritises nothing other than the welfare of its participants.

So, whether you’re running a Pilates studio or a physiotherapy practice, we can help you slash your running costs without affecting your ability to improve the lives of those who rely on you.

We do things our way - The Welloca Way.

Is Welloca Right for You?

You’ll never get the hard sell from us. If Welloca isn’t right for your healthcare practice, we’ll tell you so. Get in touch if you want to learn more about our practice management software, or sign up for a free trial to test it out for yourself. But if you’re not sure, ask yourself if any of the following scenarios ring a bell:

  • We’re wasting far too much time on admin and scheduling

  • I’m not certain my practice is GDPR-compliant

  • My existing healthcare administration software is far too expensive

  • I’m worried that our sensitive data isn’t fully protected

  • I simply don’t have the time or resources to manage data security the way I’d like

If any of these scenarios apply to your organisation, Welloca could be just what you’re looking for.

Get Started for Free

Watch an on-demand demo →

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